This article aims to advise the organizers of the conference on obtaining an accurate transcript, providing timely and complete. It shows how to help the organizers of the conference that the typist, to ensure that the transcription of good quality and is free of errors.
The most important advice would give as a typist, is that if the conference is transcribed is marked to complete the transcription before the meetings even took place! Of course, you want a copy (or interpretation thereof) to the speakers and participants to submit as soon as possible after the conference, but the conference organisers is to write an important part of the work.
Take the example of a conference of the conversation (and, possibly, workshops, etc.) with a total of five hours. Even if you audio recording devices and a very good speaker is very clear, with a minimum of a question-answer sessions or workshops (a point i will to explain in a minute) to write the time on four occasions during the recording – you are at an absolute minimum length of time looking at this example, lasted 20 hours. Twenty hours of work may be at least three days for one person, and is a very good chance it will take longer.
Well, if the ring around the transcription companies, if you are willing to send the tape, and hope that the transcripts begin with you within two days, you can consider yourself lucky. A transcript of well-established corporate rewards employ are trained and competent transcriptionists are able not only type but also to correct and edit the correct homophones (words that sound alike however spelled differently) to recognize and correct English punctuation not probably sitting there waiting for your call. While you can beat the lot to at least a couple of days are reserved!
Therefore, if you send in the registration before the conference and agreed on a certain date, you will be able to play for you much faster.
Now, it may take longer than why it is four times the length of the tape? There is a variety of reasons. Four times the industry standard for an interview, of course, one by one, without background noise, the recording quality is not strong accent. Neither takes into account the possibility of a technical point of view or technique, the secretary should be familiar. If you are one issue, no additional time is included.
Q & A is often complicated because many different voices involved. This applies both to the audience, but also on the board, if you have a panel session.
What can you do to reduce the time and money? First, you can be sure you have roaming microphone “that can be done about the audience, so the question of actually listening to the tape. Also a good set-up conference to the main speakers can clearly hear and individual microphones for each member of the board.
Another useful tip is to provide the typist with the list of speakers and participants list. Then, during the conference, the director urged all delegates to the state to provide the name and title before questions about it and get incentives for employees. Transcriptionist can know the exact spelling, but can refer to the list of delegates to give the correct spelling in the transcript. The same goes speakers.